Equalis Group partners with Lead Agencies to conduct rigorous and transparent competitive public sector procurement processes for critical products and services. Winning suppliers, distributors, and/or manufacturers are selected based on both qualitative criteria and pricing. The Lead Agencies then establish compliant publicly procured Master Agreements with these winning vendors that feature better pricing and improved contract terms and conditions for Equalis Group members.
Learn more about our Lead Agencies.
Federal Fund Eligibility
Our Lead Agencies follow the contract procurement requirements detailed in the Code of Federal Regulations 2-C.F.R. Part 200, commonly referred to as “Uniform Guidance”. Uniform Guidance explicitly encourages recipients of federal funds to purchase common or shared goods and services through local intergovernmental agreements such as Master Agreements available to Equalis Group members.
Equalis Group’s Competitive Solicitation Process
Equalis Group members identify the products and services they need. The Lead Agency prepares a competitive solicitation in accordance with both the Lead Agency’s statutory and Uniform Guidance/2-C.F.R. Part 200 requirements.
Each solicitation is designed to include a full range of product and service capabilities so that individual members can configure the exact solution they require.
The Lead Agency publishes notice of solicitations for multiple weeks online and in newspapers across the country, in addition to proactively notifying any identified potential respondents.
Lead Agencies time-stamp and open the proposals submitted in accordance with the procedures defined in each solicitation. The process is fully documented and auditable.
Evaluate & Award
The Lead Agency proposal review team evaluates each proposal submitted against the requirements of the solicitation. Proposals are scored on both a qualitative/technical and financial/cost basis. The lowest responsive and responsible bidder(s) is identified, and the contract award(s) is authorized by the Lead Agency’s legislative body.
Establish Master Agreement
The Lead Agency and awarded supplier(s) execute the Master Agreement. Solicitations and contract documents are posted on the Equalis Group website landing page established for each awarded supplier and made available to the public.
Lead Agency procurement teams are available to answer any questions. Solicitations and contract documents for each contract award are published on each supplier’s page on the Contracts tab – no FOIA or special requests are required to view these materials.